Analysis of key Recruitment Documents :: Business and Management Studies

Analysis of key Recruitment Documents The two main recruitment documents at Sainsbury's are the job description and the person specification. A job description lists the main tasks required in a job. Sainsbury's have job descriptions for every job they have from the caretaker to the managing director. The job description describes two types of information: it describes the tasks of the job and it describes the behaviour necessary to actually do these tasks satisfactorily. In drawing up a job description the personnel department at Sainsbury's has a number of alternatives. These are: * The line manager can draw up a description of what the job entails * The existing job holder can do it * The Human Resources Manager can interview the job holder and the line manager to find out what the job involves. I It is better to combine these approaches. The list of tasks and the relative importance of each one, is vitally important for a number of reasons: * In carrying out appraisals of employees as the manager cannot appraise employees if the employees do not know what the job involves * When analysing the job for training needs the manager must be able to see what tasks a job involves so that s/he can determine ehat training may be required When Sainsbury's draft the job description, the main features are: * The job title * The location of the job * A brief outline of what Sainsbury's does * The main purpose of the job * A detailed list of the main tasks required in the job * Pay and other benefits * Promotion aspects Sainsbury's expect employees to more flexible and to do a wider range of work. The presentation of a job description is important and Sainsbury's job description is always neatly presented. A person specification sets out the qualities of an ideal candidate whereas a job description defines the duties and responsibilities of the job. It describes the characteristics and attributes which a person needs to be able to do the job to the required standards. A person specification is normally set out under these headings: * Physical make up- what should the job holder look and sound like * Achievements- what education, qualifications and experience does the applicant need * Specific skills- what special skills and talents are needed by the applicant * Interests- hobbies * Personality- what motivation and temperament and attitude should the applicant have * Personal circumstances- what personal and domestic arrangements might the ideal person have? The selection documents used at Sainsbury's have many advantages and